North Star Herding Group
1 Name and Objectives
Section 1: The
name of the club shall be North Star Herding Group Club (hereinafter “NSHGC”
Section 2: The
objectives of the club shall be:
To encourage and promote quality in breeding
and performance of all purebred herding breeds.
To urge members and breeders to accept the
standards approved by the American Kennel Club as the standard of excellence
by which these herding breeds shall be judged.
To do all in its power to protect and
advance the interest of all herding breeds and to encourage sportsmanlike
To conduct sanctioned matches, dog shows,
obedience trials, rally trials, agility trials, herding tests and trials
under the rules and regulations of the American Kennel Club.
To provide educational programs and seminars
for the dissemination of knowledge in regard to all herding breeds and
purebred dogs in general.
To promote the future of our sport through a
strong junior showmanship program.
To promote cooperation and good
sportsmanship among its members in exhibition and training of dogs.
3: The club shall not be
conducted or operated for profit and no part of any profits or remainder or
residue from dues or donations to the club shall inure to the benefit of any
member or individual.
Section 4: The
members of the club shall adopt and may from time to time revise such bylaws
as may be required to carry out these objectives.
Mixed breed dogs registered with the
American Kennel Club may be allowed to participate in approved American
Kennel Club events at the club's discretion.
Section 1: Eligibility.
There shall be 5 types of membership:
a) Individual Membership: Open to any individual, 18 years of age or older,
who is in good standing with the American Kennel Club and who subscribe to
the purposes of this club.
Family Membership: Open to two individuals,
residing in the same household, who are 18 years of age or older and in good
standing with the American Kennel Club and who subscribe to the purposes of
this club. A member of a Family Membership can hold office and there is a
maximum of 2 votes per Family Membership.
c) Associate Membership: Open to an individual, living outside of the club’s
geographical area, who is 18 years of age or older and in good standing with
the American Kennel Club and who subscribe to the purposes of this club.
This is a non-voting membership and Associate Members may not hold office.
Junior Membership: Open to an individual
under the age of 18, who is actively involved in the sport of dogs. This is
a nonvoting membership, and Junior Members may not hold office.
e) Honorary Membership: Shall be granted to an individual or individuals
that the general membership determines to be deserving of this status.
Individuals thus nominated will be voted upon by the general membership and
must receive a 3/4 majority of the members present and voting to receive
Honorary Membership. Honorary Members are not required to pay dues nor do
they have voting privileges. However each such member may be entitled to
maintain active/voting privileges by payment of dues. While membership is to
be unrestricted as to residence, the Group Club’s primary purpose is to be
representative of the breeders and exhibitors in the immediate area.
2: Dues. Membership dues shall be
set by the board of directors, but shall not exceed the following:
a) Individual Membership dues shall not exceed $100.00 per year.
Family Membership dues shall not exceed
$150.00 per year.
c) Associate Member’s dues shall not exceed $50.00 per year.
Junior Membership dues shall not exceed
$50.00 per year.
Dues are payable on or
before the first day of each fiscal year. Members whose dues are not paid
for the current fiscal year may not vote or run for office. The treasurer
shall send to each member a statement of dues for the ensuing year two month
prior to the start of the fiscal year.
Section 3: Election
to Membership. Each applicant for membership shall apply on such form
approved by the board of directors and which shall indicate that the
applicant agrees to abide by the NSHGC constitution and bylaws and the rules
of the American Kennel Club. The application shall state the name, address,
and occupation of the applicant and it shall carry the endorsement of two
members in good standing. Accompanying the application, the prospective
members shall submit dues payment for the current year. All applications are
to be filed with the corresponding secretary. Members will be provided
notice of the applicant and sponsors via email and the name of the applicant
and sponsors will be published in the next newsletter. At the first club
meeting following the newsletter publication the application will be voted
upon provided that 2 weeks have elapsed following publication. Affirmative
votes of 2/3 of the members present and voting at that meeting shall be
required to elect the applicant.
Applicants accepted for
membership nine months after the start of the fiscal year shall be
considered paid members for the remainder of the current year and the
membership who have been rejected may not reapply within six months after
Section 4: Termination
of membership. Membership may be terminated:
by resignation. Any member in good standing
may resign from the club upon written notice to the secretary, but no member
may resign when in debt to the club. Dues obligations are considered a debt
to the club and they are incurred on the first day of each fiscal year.
by lapsing. A membership will be considered
as lapsed and automatically terminated if such member’s dues remain unpaid
sixty (60) days after the first day of the fiscal year; however, the board
may grant an additional sixty (60) days of grace to such delinquent members
in meritorious cases. In no case may a person, whose dues are unpaid as of
the day of any meeting, be entitled to vote.
by expulsion. A membership may be terminated
by expulsion as provided in Article VI of these bylaws.
ARTICLE 2 Meetings
Section 1: Club
meetings. Meetings of the club shall be held at least 6 times per year
within the Greater Minneapolis/St. Paul, MN area at such hour and place as
may be designated by the board of directors. Written notice of such meetings
shall be provided by means of the monthly newsletter, clearly indicated on
the front page, at least 10 days prior to the meeting. The quorum of such
meetings shall be 20 percent of the voting members in good standing.
Section 2: Special
Club Meetings. Special club meetings may be called by the president, or by a
majority vote of the members of the board who are present and voting at any
regular or special meeting of the board; and shall be called by the
corresponding secretary upon receipt of a petition signed by five voting
members of the club who are in good standing. Such special meetings shall be
held within the Greater Minneapolis / St. Paul, MN area.
Section 3: Board
Meetings: Meetings of the board of directors shall be held at least 6 times
per year within the Greater Minneapolis/St. Paul, MN area at such hour and
place as may be designated by the board. Written notice of such meetings
shall be provided at least 5 days prior to the date of the meeting. The
quorum for such a meeting shall be a majority of the board.
Section 4: Special
Board Meetings: Special meetings of the board may be called by the president
and shall be called by the corresponding secretary upon receipt of a written
request signed by at least 3 members of the board. Such special meetings
shall be held within the Greater Minneapolis/St. Paul, MN area at such
place, date, and hour as may be designated by the person authorized herein
to call such a meeting. Written notice of such meeting shall be provided by
the corresponding secretary at least 5 days and not more than 10 days
prior to the date of the meeting. Any such notice shall state the purpose of
the meeting and no other business shall be transacted thereat. A quorum for
such a meeting shall be a majority of the board.
Section 5: Voting.
Each member in good standing whose dues are paid for the current year shall
be entitled to one vote at any club meeting at which he or she is present.
Proxy voting will not be permitted at any club meeting or election.
3 Directors and Officers
Section 1: Board
of Directors. The board shall be comprised of the officers and five other
persons, all of whom shall be members in good standing and all of whom shall
be elected at the club’s annual meeting as provided in Article IV and shall
serve until their successors are elected. General management of the club’s
affairs shall be entrusted to the board of directors.
Section 2: Officers.
The club’s officers, consisting of the president, vice president, past
president, recording secretary, corresponding secretary, and treasurer,
shall serve in their respective capacities both with regard to the club and
its meetings and the board and its meeting.
The president shall preside at the meetings
of the club and of the board and shall have the duties and powers normally
appurtenant to the office of president in addition to those particularly
specified in these bylaws.
The vice president shall have the duties and
exercise the powers of the president in case of the president’s death,
absence, or incapacity.
The recording secretary shall keep a record
of all meetings of the club and of the board and of all matters of which a
record shall be ordered by the club.
The corresponding secretary shall be
responsible for corresponding with members on a monthly basis through the
club’s newsletter, have charge of the club’s general correspondence, notify
members of special meetings, and carry out such other duties as are
prescribed in these bylaws. The corresponding secretary shall notify new
members of the election to membership, notify officers and directors of
their election to office, keep a roll of the members of the club with
addresses, and carry out such other duties as are prescribed in these
The treasurer shall collect and receive all
moneys due or belonging to the club. Moneys shall be deposited in a bank
designated by the board, in the name of the club. The books shall be open at
all times to inspection by the board, and a report shall be given at every
meeting on the condition of the club’s finances and every item or receipt or
payment not before reported and at the annual meeting an accounting shall be
rendered of all moneys received and expended during the previous fiscal
year. The treasurer shall be bonded in such amount as the board of directors
The offices of recording secretary and
corresponding secretary may be held by the same person, in which case the
board shall be comprised of 9 persons.
The board members shall be comprised of 5
individuals, in good standing, who have been elected a the annual meeting
for a two-year term.
The past president shall be an advisory,
non-voting position only.
3: Vacancies. Any vacancies
occurring on the board or among the offices during the year shall be filled
until the next annual election by a majority vote of the then members of the
board at its first regular meeting following the creation of such vacancy,
or at a special board meeting called for that purpose: except that a vacancy
in the office of the president shall be filled automatically by the vice
president and the resulting vacancy in an office of the vice president shall
be filled by the board.
4 The Club Year, Annual Meeting,
Section 1: Club
Year: The club’s fiscal year shall begin on the first day of February and
end on the 31st day of January.
Section 2: Annual
Meeting. The date of the annual meeting shall be determined by the board.
Officers, except the past president, and directors for the ensuing year
shall be elected at the annual meeting by secret, written ballot from among
those nominated in accordance with Section 4 of this Article. They shall
take office immediately upon conclusion of the election and each retiring
officer shall turn to over his or her successor in office all properties and
records relating to that office within 30 days after the election.
3: Elections: The nominated
candidate receiving the greatest number of votes for each office shall be
declared elected. The nominated candidates for other open positions on the
board who receive the greatest number of votes for such positions shall be
4: Nominations: No person may be
a candidate in a club election who has not been nominated. At least 3 months
prior to the annual meeting, the board shall select a nominating committee
consisting of 3 members and 2 alternates, not more than one of whom may be a
member of the board. The corresponding secretary shall immediately notify
the committee members and alternates of the selection. The board shall name
the chairperson for the committee and it shall be their duty to call a
The committee must nominate one candidate
for each office and candidates for the open positions of the board and after
securing the consent of each person so nominated shall immediately report
their nominations to the corresponding secretary in writing.
Upon receipt of the nominating committee’s
report, the corresponding secretary shall, at least two weeks before the
last membership meeting prior to the annual meeting, notify each member in
writing, through the newsletter, of the candidates so nominated.
c) Additional nominations may be made at the last membership meeting prior
to the annual meeting by any voting member in good standing in attendance,
provided the person so nominated accepts when his/ or her name is proposed
or provided that, if the proposed candidate is not in attendance at this
meeting, his/her proposer shall present the corresponding secretary a
written statement signifying his or her willingness to be a candidate.
No person may be a candidate for more than
one position. Additional nominations which are provided for herein may be
made only from among those members who have not accepted a nomination from
the nominating committee.
e) Nominations cannot be made at the annual meeting or in any manner other
than as provided in this Section.
Section 1: The
board may each year appoint standing committees to advance the work of the
club in such matters as Shows, Matches, Performance Events, Trophies, Annual
Awards, Membership, Education, Publicity, Genetics, Club Historian, and
other fields which may well be served by committees. Such committees shall
always be subject to the final authority of the board. Special Committees
may also be appointed by the board to aid the club on particular projects.
Section 2: Any
committee appointed may be terminated by a majority vote of the full
membership of the board upon written notice to the chairman and the board
may appoint successors to those persons whose services have been terminated.
Section 1: American
Kennel Club Suspension: Any member who is suspended from privileges of the
American Kennel Club automatically shall be suspended from the privileges of
this club for a like period.
2: Charges: Any member may prefer
charges against a member for alleged misconduct prejudicial to the best
interests of the Club. Written charges with specifications must be filed in
duplicate with the recording secretary together with a deposit of $25.00
which shall be forfeited if such charges are not sustained by the board
following a hearing. The recording secretary shall promptly send a copy of
the charges to each member of the board or present them at a board meeting
and the board shall first consider whether the actions alleged in the
charges, if proven, might constitute prejudicial to the best interests of
the Club. If the board considers that the charges do not allege conduct
which would be prejudicial to the best interest of the club, it may refuse
to entertain the jurisdiction.
3: Board Hearing: The board shall
have complete authority to decide whether counsel may attend the hearing,
but both complainant and defendant shall be treated uniformly in that
regard. Should the charges be sustained, after hearing all the evidence and
testimony presented by the complainant and defendant, the board may by a
majority vote to those present, reprimand or suspend the defendant from all
privileges of the Club for not more than 6 months from the date of the
hearing. Also, if it deems that punishment insufficient, it may recommend to
the membership that the penalty be expulsion. In such case, the suspension
shall not restrict the defendant’s right to appear before his or her fellow
members at the ensuing club meeting which considers the board’s
recommendation. Immediately after the board has reached a decision, its
findings shall be put in written form and filed with the recording
secretary. The recording secretary, in turn, shall notify each of the
parties of the board’s decision and penalty, if any.
Section 4: Expulsion:
Expulsion of a member from the club may be accomplished only at a meeting of
the club following a board meeting and upon the board’s recommendation as
provided in Section 3 of this Article. Such proceedings may occur at a
regular or special meeting of the club to be held within 60 days but not
earlier than 30 days after the date of the board’s recommendation. The
defendant shall have the privilege of appearing in his/her behalf, though no
evidence shall be taken at this meeting. The president shall read the
charges and the board’s findings and recommendations and shall invite the
defendant if present to speak in his/her own behalf if he or she wishes. The
meeting shall then vote by secret written ballot on the proposed expulsion.
If expulsion is not so voted, the board’s suspension shall stand.
Section 1: Amendments
to the Constitution and Bylaws may be proposed by the board of directors or
by written petition addressed to the recording secretary signed by 20% of
the membership in good standing. Amendments proposed by such petition shall
be promptly considered by the board of directors and must be submitted to
the members with recommendations of the board by the secretary for a vote
within 3 months of the date when the petition was received by the recording
Section 2: The
Constitution and Bylaws may be amended by a 2/3 secret vote of the members
present at any regular or special meeting called for the purpose, provided
the proposed amendments have been included in the notice of the meeting and
provided to each member at least 15 days prior to the date of the meeting.
Section 1: The
club may be dissolved at any time by the written consent of not less than
2/3 of the voting members. In the event of dissolution of the club, other
than for purposes of reorganization, whether voluntary or involuntary or by
operation of law, none of the property of the club nor any of the proceeds
thereof nor any assets of the club shall be distributed to the members of
the club, but after payment of the debts of the club, its property and
assets shall be given to a charitable organization for the benefit of dogs
selected by the board of directors.
ARTICLE 9 Order of
Section 1: At
meetings of the club, the order of business, so far as the character and
nature of the meeting may permit, shall be as follows:
Minutes of the last meeting
Report of the president
Report of the recording secretary
Report of the treasurer
Reports of committees
Election of officers and board (at annual
Election of new members
Section 2: At
meetings of the board, the order of business, unless otherwise directed by
majority vote of those present, shall be as follows:
Reading of minutes of last
Report of the recording secretary
Report of the treasurer
10 Parliamentary Authority
Section 1: The
rules contained in the current edition of “Robert’s Rules of Order, Newly
Revised,” shall govern the club in all cases to which they are applicable
and in which they are not inconsistent with these bylaws and any other
special rules of order the club may adopt.